Monday, January 23, 2012

Creating PDFs in Word 2007

PC users . . . Did you know that you can easily save Word 2007 documents in .pdf format? This is especially helpful if you want to post documents created in Word 2007 on the Internet. If you post in .docx format, generally only those with Word 2007 or 2010 installed on their computers will be able to open the document. However, .pdfs are opened in Adobe Reader, which is a free download and which is usually installed on both Macs and PCs. I strongly recommend converting Word documents to .pdf before posting on the Web. (Of course, documents that the recipient needs to edit should be posted in Word format.)

It is also a good idea to convert Word documents to .pdf format if you are sharing them via email or other means. Again, as long as the document doesn't need to be edited by the recipient, .pdf files can be opened on most computers, Mac or PC.

Here's how to save a Word 2007 document as a .pdf file:
  1. Type your document and save a copy as usual. This will ensure that you have a copy in Word format for future editing.
  2. Then click File > Save As PDF or XPS. (See picture below.) If you don't have the Save as PDF or XPS option on your computer, download the add-in here.

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