Monday, March 7, 2016

Create an Electronic Rubric with Google Forms

Have you considered using a Google Form to create a rubric for student presentations? I hadn't until I came across this idea while working through the Google Training Center. Contact me if you'd like to try this process and need help getting started.

Why use a Google Form to assess presentations?

  • You'll eliminate the need to juggle 80+ paper rubrics!
  • You can evaluate presentations electronically. Most of us can type comments faster than we can hand write them.
  • The scoring data can be transferred to a Google Sheet that you can program to calculate numeric totals.
  • All scores are on one Sheet, so you can further evaluate the student data as needed.

For demonstration purposes, I'll begin converting this sample rubric to a Google Form. By the way, have you seen Kathy Schrock's extensive Assessments and Rubrics webpage?

Let's build a sample rubric:

1.  Open your Google Drive and create a new Google Form.

2.  Create short answer questions for Last Name, First Name, Period, and other demographic information. Each of these fields will become a separate column in the Google Sheet, so you'll be able to sort your data accordingly. Click the + sign on the right to add additional questions.

3.  Click on "Required" for each question so you don't accidentally skip it as you score the presentations.

4.  Now you're ready to build the rubric. For each criterion, create one multiple-choice question with either values or levels as choices. I will follow the sample rubric for my example, but you can adapt your Form to meet your own needs.

You may prefer to work with numeric values instead of text so that you can calculate total scores on your Google Sheet.

5.  I suggest adding a "Comments" section after each criterion so you can expand on your evaluation if needed. Choose a "paragraph" question format for these.

6.  Continue adding multiple-choice questions for your assessment criteria and paragraph questions to add comments until your rubric is complete.

7.  You'll find additional options in the upper right of your Google Form. See the screenshot below.
  • Change the appearance of your Form by choosing different colors or images for your header.
  • Click Preview to view the live version of your Form. This is the version you will see as you actually use your Form to assess your students.
  • In the Settings menu, you can choose who can complete your form and whether you will collect login information. Since this Form is for your own use, you probably won't need to make any changes.
  • Under More Options, you can "Create a copy" of the Form for each of your classes if you'd rather separate the assessments instead of having data for all of your students on one Sheet.

8.  Click Send when you're ready to use your Form. Click on the link option to get the URL where you can access your Form. Copy and paste this link into your browser; bookmark this web page for easy access.

9. After you've assessed each student, submit the form. You will see the "Your response has been recorded" message; click "Submit another response" to get a new Form to evaluate the next student presentation. Repeat these steps until all presentations are assessed.

10. After you begin using the Google Form for assessment, you can open the editable form from your Google Drive to view the responses. 

Click on "Responses" to see options to view either Summary or Individual responses.

You'll want to click on the "Create a spreadsheet" option, though, to access more meaningful scoring data.

Choose the "Create a new spreadsheet" option.

Your data will be converted to a Google Sheet, saved in your Drive, that you can format to meet your assessment needs. If you are not comfortable working with a spreadsheet, I can help!

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